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by BJ Maggard,
Harrison County District Technology Coordinator.
Copyright © 2011
All Rights Reserved
Access to Electronic Media
(Acceptable Use Policy)
The Board supports reasonable access to various
information formats and believes it is incumbent upon students, employees,
and community members to utilize this privilege in an appropriate and
This policy outlines both the privileges and the
responsibilities associated with the use of the Harrison County Schools’
network and its resources. It addresses ethical and educational uses of
electronic media, including, but not limited to, the Internet, email, and
other technological resources. It also addresses issues of privacy versus
administrative review of electronic files and communications. The policy
prohibits use of networks for illegal activities, the intentional
spreading of embedded messages, or the use of other programs with the
potential of damaging or destroying programs or data.
For additional information see school board policies
for students, and certified and classified employees, regarding use of
school property, disrupting the educational process, and conduct.
School officials shall apply the same criterion of
educational suitability used to review other educational resources when
questions arise concerning access to specific databases or other
Harrison County Schools will not be responsible for any
damages not limited to loss of data resulting from delays, non-deliveries,
missed deliveries, or service interruptions caused by its own negligence
or user errors or omissions.
Accounts are to be used in support of education and
research that is consistent with the educational objectives of the
Harrison County Schools. Examples of acceptable use include but are not
limited to protecting yourself and others by not revealing personal
information that could lead a stranger to you or another person. (i.e.
name, address, telephone, workplace, etc.) Users should notify a Principal
or Chief Information Officer (CIO) of any policy violations or security
breeches. This can be done anonymously.
Specific expectations for appropriate Internet use
shall be reflected in the District’s code of acceptable behavior and
discipline, including appropriate orientation for staff and students.
Students shall be provided instruction about
appropriate online behavior, including interacting with other individuals
on social networking sites and in chat rooms and cyberbullying awareness
Guidelines for unacceptable use shall prohibit
utilization of networks for prohibited or illegal activities, the
intentional spreading of embedded messages, or the use of other programs
with the potential of damaging or destroying programs or data.
Unacceptable use of technology includes, but is not limited to, the
Distributing or collecting obscene, abusive, discriminatory or
threatening material via telephone, video, email, internet or other
Demonstrating or discussing policy violations or security breeches
with someone other than a Principal or CIO;
Annoying other users with things such as talk requests and chain
Conducting any illegal activity via the network; Known illegal
activity will be reported to the authorities;
Sending harassing or abusive email messages to others;
Using vulgar or inappropriate language;
Using network resources for personal profit; and
Using technology resources for commercial, political, or
profit-making enterprise except as specifically agreed to with the
- Sharing your password;
- Using or altering anyone else’s password;
- Allowing someone to access any area of your account;
- Accessing any computer or network for which you are unauthorized;
- Creating or sharing computer viruses;
- Destroying another person’s data;
- Monopolizing the network resources by running large programs and
applications over the network during the day and/or sending massive
amounts of email to other users, or using system resources for games;
- Vandalizing network resources; Vandalism is defined as any attempt
to harm or destroy equipment, data, operating systems or applications,
our network, or any other networks.
- Playing games with no educational purpose over the network;
- Taking from or placing on the network, any copyrighted material
including copyrighted movies and music without authorization from the
Access Privileges to Electronic Materials
Access to electronic information resources may range
from read-only access to instructional software to full search capability
of the Internet and to email. For these reasons the Harrison County
Schools maintain the right to limit access to software and/or documents
found either on our network or the Internet via technical or human
STIInfinite Campus or similarly necessary
information systems, when appropriate
Supervised internet access and supervised class
Independent internet access independent email (6-12)
Employees are encouraged to use electronic mail and
other District technology resources to promote student learning and
communication with the home and education-related entities. If those
resources are used, they shall be used for purposes directly related to
Technology-based materials, activities and
communication tools shall be appropriate for and within the range of the
knowledge, understanding, age and maturity of students with whom they are
District employees and activity sponsors may set up
blogs and other social networking accounts using District resources and
following District guidelines to promote communications with students,
parents, and the community concerning school-related activities and for
the purpose of supplementing classroom instruction.
Networking, communication, Live@edu and other options
offering instructional benefits may be used for the purpose of
supplementing classroom instruction and to promote communications with
students and parents concerning school-related activities.
In order for District employees and activity sponsors
to utilize a social networking site for instructional, administrative or
other work-related communication purposes, they shall comply with the
- They shall request prior permission from the
- If permission is granted, staff members will set up the site
following any District guidelines developed by the Superintendent’s
- Guidelines may specify whether access to the site must be given to
school/District technology staff.
If written parental consent is not otherwise granted through AUP
forms provided by the District, staff shall notify parents of the site
and obtain written permission for students to become “friends” prior to
the students being granted access. This permission shall be kept on file
at the school as determined by the Principal.
Once the site has been created, the sponsoring staff member is
responsible for the following:
- Monitoring and managing the site to promote safe and acceptable
- Observing confidentiality restrictions concerning release of
student information under state and federal law.
A contract, signed by the student, shall be
required prior to the school granting that student access to the
network, Internet, and/or email. The signature of a parent or guardian
is also required for students under the age of eighteen (18) and will
indicate the degree of access granted to the student. This document
shall be kept on file by the Principal or School Technology
Coordinator (STC) as a legal, binding document and shall continue to
be in effect throughout the student’s attendance in the building in
which their grade level is housed (i.e. K-5, 6-8 and 9-12), unless
modified by the parent/guardian.. These signatures indicate
understanding and agreement with the specified acceptable uses, rules
of on-line behavior, access privileges and penalties for
A contract, signed by the employee, shall be
required prior to the school granting that employee access to the
network, Internet, and/or email. This document shall be kept on file
by the District Personnel Office as a legal, binding document. The
signature indicates understanding and agreement with the specified
acceptable uses, rules of on-line behavior, access privileges and
penalties for policy/procedural violations.
The Superintendent, or his designee, shall
determine when it is appropriate for community members to have access
to District technology resources.
A contract, signed by the community member, shall
be required prior to the school granting that community member access
to the network, Internet, and/or email. This document shall be kept on
file by the CIO, principal, or STC as a legal, binding document.
The signature indicates understanding and agreement
with the specified acceptable uses, rules of on-line behavior, access
privileges and penalties for policy/procedural violations
Logins and Passwords
Upon signing a contract, a private login and password
will be assigned to each user. The user is responsible for any activity
performed under that login and password and therefore, passwords must be
There will be no access to the network, email, or the
Internet without the use of a login and password and those will only exist
for those persons with a signed contract.
Right to Privacy
The Harrison County Schools reserve the right to ask
authorized personnel to access any user folder and/or email account of any
user at any time. Users are advised not to place confidential documents in
their user folder and never to use email for confidential communication.
EMAIL is not private.
All Internet sites visited will be logged and reviewed
for suitability of Internet use to assure compliance with the AUP and with
state law. Internet access has been granted for educational and research
Disregard of Rules
Individuals who refuse to sign required acceptable use
documents or who violate District rules governing the use of District
technology shall be subject to loss or restriction of the privilege of
using equipment, software, information access systems, or other
Employees and students shall be subject to disciplinary
action, up to and including termination (employees) and expulsion
(students) for violating this policy and acceptable use rules and
regulations established by the school or District.
Responsibility for Damages
Any damaged, lost, stolen or vandalized District owned
equipment shall be reported to the user’s immediate supervisor. Each
incident shall be evaluated and dealt with on an individual basis.
Students or staff members who deface a District web site or otherwise make
unauthorized changes to a web site shall be subject to disciplinary
action, up to and including expulsion and termination, as appropriate.
Any user who violates the terms and conditions of this
Acceptable Use Policy will experience immediate degradation of services to
“read only access”. Loss of privileges may continue for a period of up to
one (1) calendar year, and/or other disciplinary actions may be enforced
as per the discipline policy.
Authorized personnel may convert an account to “read
only access” at any time as required. The CIO, in cooperation with the
building administrator, must notify the user, and user’s parents in case
of a minor, in writing within two weeks informing them of the reason for
suspension or termination of an account.
Users (student, employees, or community members) whose
accounts are denied, suspended or revoked do have the following rights:
- To request (in writing) from the Chief Information Officer a written
statement justifying the disciplinary actions.
- To submit a written appeal to the Superintendent and a committee
he/she shall designate. Pending the decision of this committee, a user
can make a final appeal to the Board of Education. The decision of the
Board of Education is final.
For more information please visit our
on-line policy manual
KRS 156.675; 47.U.S.C.¤ 254; 701 KAR 5:120
16 KAR 1:020
(Code of Ethics)
Public Law 110-385, Broadband Data Improvement
Act/Protecting Children in the 21st Century Act.; Kentucky Education
Technology System (KETS)
08.1353, 08.2322, 09.14; 09.421, 09.422, 09.425,