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Healthy at Harrison County Public Schools Guidelines for Families
Sarah Moll
Thursday, July 30, 2020

Healthy at Harrison County Public Schools

COVID-19 Re-Opening of HCMS

Guidance for Families

Return Home

Opening Our Schools: Maximizing Learning In A Safe Environment

Three Light System

Green Light

Hand Sanitizer/Hand-washing Stations

  • There are hand washing/sanitizer stations throughout the school. This includes restrooms, common areas, and classrooms.

COVID Safety Education for Staff/Students

  • The principal and school nurse will educate staff on CDC and local guidelines prior to school and throughout the year.

  • The health assistant and staff will educate students on the importance of wearing a mask, social distancing, handwashing, etc. throughout the school year.

Cleaning Protocols & Procedures

  • Hand-sanitizer stations will be monitored throughout the building for refilling.

  • A CDC chemical will be used on frequently-touched surfaces.

  • We normally run two daytime custodians with one nighttime custodian.  We are moving our third custodian up to day shift (making 3) and the district is adding a fourth for our nighttime sanitization.

  • Water fountains will be closed but a water bottle filling station will be available to staff and students in each hallway. Students may (and are encouraged) to bring their own.

  • Procedures will be established for transitions during lunch using “Healthy at School” guidelines.  The great news here is that, minus social distancing, lunch will look very similar for kids. It will simply be in the gym…. Which is now air-conditioned.

  • Teachers will be provided with essential cleaning supplies for classroom use.

  • Each school will have an isolation room to provide extra care for those students that have a fever. Deep cleaning will occur frequently in the isolation room.

  • In any school space where staff or students may have been exposed to symptomatic individuals, extra cleaning will occur. 

Daily Temperature Checks for Staff & Students

  • Bus monitors will take temperature checks daily on school buses prior to boarding the bus.

  • Temperature stations will be set up daily at the school for both staff and drop-off students as they enter.

  • Hand-held temperature devices will be utilized and temperatures recorded at or above 100.

  • Procedures will be in place if a child or staff member exhibits a fever at or above 100.

  • The school will have an isolation room for students that have a fever prior to parent pick-up. This isolation space will be used to care for students and be monitored by the health assistant.

Mask Requirements for Staff & Students

  • Staff members are required to wear a mask throughout the day when social distancing cannot occur (Healthy At Work guidelines). 

  • Students should wear masks throughout the day when social distancing cannot occur.

  • Mask when moving!

  • Students must wear a mask on the bus.

  • A doctor’s note will be required if mask requirements are of a medical concern. 

Social Distancing Guidelines

  • When possible, students and staff will be socially distanced six feet. Visual markers will indicate the proper social distancing requirements in the school.

  • ALL halls are marked with red lines showing students where to walk. When walking the halls, think “Right of Red” except when turning into classrooms.

  • If social distancing isn’t possible, masks must be worn.

Common Area Guidelines

  • The common areas we’ve used in the past (cafe and gym) will be closed for student drop off.

  • The common areas will be closed for breakfast. Students will report to individual classrooms for breakfast beginning at 7:25 for students riding a bus and 7:30 for students being dropped off by a parent.

  • Students will not be assigned lockers and backpacks will be permitted. 

  • The common area (gym) will be open for lunch (see social distancing grade level lunch schedule by school).

  • The common areas (cafe & gym) will be closed for student dismissal. 

Extracurricular Events

  • Extracurricular events may continue depending on guidance from the district and Frankfort.

  • Masks required by spectators.

  • Non-critical gatherings will be cancelled.

In-Person

  • Students will attend in person five days each week.

  • Meals will be provided.

Virtual Learning

  • Students will be allowed to attend virtually through a request to the superintendent from the guardian and completion of the virtual learning school contract.

  • Meals will be provided upon request.

Yellow Light

Hand Sanitizer/Hand-washing Stations

  • There are hand washing/sanitizer stations throughout the school. This includes restrooms, common areas, and classrooms.

COVID Safety Education for Staff/Students

  • The principal and school nurse will educate staff on CDC and local guidelines prior to school and throughout the year.

  • The health assistant and staff will educate students on the importance of wearing a mask, social distancing, handwashing, etc. throughout the school year.

Cleaning Protocols & Procedures

  • Hand-sanitizer stations will be monitored throughout the building for refilling.

  • A CDC chemical will be used on frequently touched surfaces.

  • We normally run two daytime custodians with one nighttime custodian.  We are moving our third custodian up to day shift (making 3) and the district is adding a fourth for our nighttime sanitization.

  • Water fountains will be closed but a water bottle filling station will be available to staff and students in each hallway. Students may (and are encouraged) to bring their own.

  • Procedures will be established for transitions during lunch using “Healthy at School” guidelines.

  • Teachers will be provided essential cleaning supplies for classroom use.

  • Each school will have an isolation room to provide extra care for those students that have a fever. Deep cleaning will occur frequently in the isolation room.

  • In any school space where staff or students may have been exposed to symptomatic individuals, extra cleaning will occur. 

Daily Temperature Checks for Staff & Students

  • Bus monitors will take temperature checks daily on school buses prior to boarding the bus.

  • Temperature stations will be set up daily at the school for both staff and drop-off students as they enter.

  • Hand-held temperature devices will be utilized and temperatures recorded at or above 100.

  • Procedures will be in place if a child or staff member exhibits a fever at or above 100.

  • The school will have an isolation room for students that have a fever prior to parent pick-up. This isolation space will be used to care for students and be monitored by the health assistant.

Mask Requirements for Staff & Students

  • Staff members are required to wear a mask throughout the day when social distancing cannot occur (Healthy At Work guidelines). 

  • Students should wear masks throughout the day when social distancing cannot occur.

  • Mask when moving!

  • Students must wear a mask on the bus.

  • A doctor’s note will be required if mask requirements are of a medical concern. 

Social Distancing Guidelines

  • When possible, students and staff will be socially distanced six feet. Visual markers will indicate the proper social distancing requirements in the school.

  • If social distancing isn’t possible, masks must be worn.

Common Area Guidelines

  • The common areas we’ve used in the past (cafe and gym) will be closed for student drop off.

  • The common area will be closed for breakfast. Students will report to individual classrooms for breakfast beginning at 7:25 for students riding a bus and 7:30 for students being dropped off by a parent.

  • Students will not be assigned lockers and backpacks will be permitted.

  • The common area will be open for lunch(gym) (see social distancing grade level lunch schedule by school).

  • The common areas (cafe & gym) will be closed for student dismissal. 

Extracurricular Events

  • Extra curricular events (field trips, assemblies, special performances, parent meetings, etc) are cancelled.

  • Critical athletic/club events may continue with a limited number of fans.

  • All spectators must wear a mask.

  • Non-critical gatherings will be cancelled.

In-Person

  • Students will attend in person two days each week on an alternate schedule (A/B schedule).

  • In-seat students will have 3 days of virtual learning when not in the school setting. This includes virtual learning days on an alternate schedule, enrichment for gifted/talented students, special needs, etc.

  • Space between desks increased.

  • If a case affects a student in school, the parents/guardian of any student in close contact with an active case will be notified and the student will continue with virtual learning for a minimum of two weeks.

  • For classes requiring close contact, those classes will be modified utilizing virtual learning.

  • Students will visit restrooms individually and in small groups. The health care assistant will monitor proper social distancing, handwashing, and cleaning of school restrooms.

  • Exploratory classes (Band, Chorus, Music, Health, PE, Art, Agriculture) will be revised as necessary. 

  • Meals will be provided.

Virtual Learning

  • Students will be allowed to attend virtually through a request to the superintendent from the guardian and completion of the virtual learning school contract.

  • Meals will be provided upon request.

Other

  • Non-essential visitors cancelled. In accordance with CDC guidelines, parents may not visit during lunch or visit the classroom.

  • The district will monitor the community to determine how positive cases affect students and staff.

 Red Light 

In-Person

  • In-person classes will be dismissed for a specified period to slow transmission rates of COVID-19.

  • The food delivery program will continue.

Virtual Learning

  • Virtual learning will be implemented during the time period of dismissal for all students.

  • The food delivery program will continue.

Extracurricular Events

  • All activities cancelled.

Other Notes: 

Bus Drop Off (Green and Yellow)

Students will be dropped off by a bus beginning at 7:25. For safety, students will wear a mask on the bus and have assigned seating. Students will receive a temperature check prior to loading the bus. Students will enter the building and proceed to class. Students will participate in morning classroom routines, eat breakfast in the classroom, and read independently before the school day begins.  

After exiting the bus, bus riders will walk to their grade level hall entrance (will be marked 6, 7, 8).  SRO Muntz will be monitoring 6th & 7th grade hall entrances.  School administration will monitor 8th grade hall entry.

Parent Drop Off (Green and Yellow)

Parents will continue to drop off students at 7:30 using similar procedures established at each school in previous years. ONE substantial change is the “dropping off” early by a car driver.  Our doors will be closed until administrative staff and temperature check adults post to their stations out back. Children MUST stay in their cars until those employees report out back. Temperature checks will be needed prior to a student exiting the car. If a child has a fever of 100 or above, that student must return home. The child must be fever free for 24 hours without fever-reducing medication before returning to school. Due to safety protocols that must be implemented, please plan to experience longer car drop-off times and plan accordingly.  Three entrance halls will be marked (6, 7, 8) with temperature check staff at each of those entrances.

Lunch (Green and Yellow)

Lunch will be served in the gym.  We are blessed with a gym sizable enough to handle our team volume just like years past.  The only difference is the volume of students at each table. We must social distance. Students will be moving, so they will mask. A hand sanitizer station will be used by all students prior to lunch. Students will enter the gym to receive an individual boxed lunch.  Students will have significantly MORE freedom to choose who they sit with (while keeping social distance) than in years past. Students may remove masks when seated.

Class Transitions (Green and Yellow)

Hall changes will be very similar to “normal” but staggered to control bathroom usage and total volume of students passing.  Students will move immediately to their next class following hall markings. When socially distant and seated, students will not be required to wear a mask. 

Student Groupings on A/B Schedule (Yellow)

  1. Elementary students who have siblings in either the high school or HCMS will be scheduled to attend school on the days that match those of the older sibling(s). 

  2. Children in the same household, who attend the same school, will be scheduled for in-school attendance on the same days.

Dismissal (Green and Yellow)

Early bus riders will be dismissed to the front of HCMS at 3:05 Like before) following social distance guidelines.  Additionally, car riders will be dismissed at 3:05 as well to the back parking lots.  Students remaining outside while cars await to pick up will remain social distanced and will not need to be masked 9as long as social distancing is in effect. Late bus riders will be dismissed (approximately 3:10) to their grade’s main hallway.  There, they will sit socially distanced until their bus is called over the intercom.  Walkers will be dismissed to the front of the building at 3:10 as well. 

Bus Guidelines (Green and Yellow)

1.  Students will have their temperature and symptoms checked prior to boarding the bus, and fevers will be recorded.  Students with a fever at or above 100 will stay home, but, when that isn't possible due to a lack of parental supervision, they will be isolated from other students and brought to school. Each school will have an isolation room to provide extra care for those students that have a fever. Parents will need to pick up the student as soon as possible.

2.  All passengers will wear a mask at all times while boarding, riding, and departing the bus.

3. All students will use hand sanitizer when boarding the bus.

4. All students will be assigned a seat on the bus. Siblings will be seated together.

Technology & Instruction Guidance 

Google Classroom is the learning management system for Harrison County Schools.

Lesson plans will be prepared and added to Google Classroom for the upcoming week. In-person and virtual students will have identical content for each day, although specific activities may vary depending upon whether a student is in the classroom or participating in the virtual platform.  Students without necessary technology will be issued a school-owned Chromebook.  

Tip: Parents have asked about purchasing their own Chromebooks.  

Our brand at HCMS is Lenovo, so if a parent wanted to get the exact model we use, we’d steer you towards Lenovo. However, a Chromebook, regardless of brand, should do the same thing. Some have more bells and whistles such as a touch screen. If parents want to pay up for these extras, the Chromebook will still do the same as our school Chromebooks.  Regardless of anything, the big concern is the WiFi/Internet connection. If this was not good, it really doesn't matter what brand of Chromebook you purchase.  A virtual learner will need to have Internet service OR be able to go to areas with free WiFi. HC Schools is still working with community groups to increase free wi-fi availability.  HC Schools are already upgrading all of their school parking lots to provide free WiFi.

Exceptional Learners

Exceptional learners will continue to receive services, although services may look different under hybrid schedule(s) and during phases of digital learning.  Additional ARC and 504 meetings may be requested/required to meet the individual needs of each student.

Response to Intervention/Enrichment Day (Yellow)

Intervention/enrichment services will be on Wednesdays during an alternate (yellow) schedule. Edgenuity, an online tool will be utilized for individual practice of skills designated in each child’s individual learning path. This learning path is set in accordance with each child’s MAP performance (math & reading levels specifically).  Other activities, as designated, by the teacher, will also be used for the purpose of spiral review (constant, ongoing review of previously-taught content). Gifted/Talented services will be provided in-seat during a green phase. During a yellow phase, gifted/talented services will be provided utilizing a virtual platform to identified students.  

Restroom Procedures (Green and Yellow)

Students will mask when moving. Social distancing will occur when possible. Handwashing protocols will be in place following CDC and local guidelines. In a yellow phase, students will visit restrooms individually or in small groups with adult supervision. 

Snack Protocols 

Snacks will be individually boxed/wrapped based on current food-service regulations.  Any snacks that are non-Harrison County Food Service items (e.g. Parent snack donations) must be store-bought and must meet current food-service regulations.

Other

  • Whenever possible, students must face the same direction in the classroom.

  • Desks must be at least six feet apart.

  • Water fountains are not permitted this school year. There will be a water bottle filling station in each hallway. Each student will have a personal water bottle provided by FRYSC.

  • Social distancing markers will be placed in temperature checking stations, bus dismissal location, parent drop-off, restrooms, hallways, cafeteria, classrooms, etc.

  • Backpacks will be permitted.  This is a temporary exception to our school dress code since lockers will NOT be utilized.

*Notice:  Federal, state, and local regulations related to Covid-19 safety protocols may supersede the recommendations contained herein.